The Society for Design Administration advances management and administrative professionals in the A/E/C industry.

Seeking Accounting Assistant

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Seeking an Accounting Assistant with Deltek Vision experience.  The ideal candidate is a self-starter with the ability to multi-task, prioritize, and work independently.  Must have an understanding of GAAP.  Capable of handling a variety of accounting functions with accuracy.  Reporting to the Accounting Manager, this candidate has a “no-nonsense” focus on getting the job done, although understands how serve their clients (both inside and outside the firm.) High proficiency with Excel, an ability to quickly learn a new accounting system, and a strong work ethic are necessary to perform this job successfully.

ACCOUNTS PAYABLE
• Enter, track, process, and analyze all invoices for correct coding.  Compare invoices to contracts, prior billings and verify correct billing percentages.

  • Manage corporate credit card statements, receipts and payment processing.
    • Set-up new vendors, including W-9 documentation and 1099 processing.
    • Manage weekly check run, ensuring supporting documentation accompanies checks
    • Record credit card charges and manage card accounts.
    • Maintain the Accounts Payable Ledger and vendor records.
  • Pay vendors and consultants on time and accurately.

ACCOUNTS RECEIVABLE/CASH RECEIPTS
• Process cash receipts and reconcile to invoices.
• Post daily deposits accurately and timely.
• Make collection calls and prepare monthly collections report.
• Maintain the Accounts Receivable Ledger and coordinate with project managers to resolve outstanding receivables.

OTHER DUTIES
• Maintain accurate billing projections.

  • Maintain client and consultant contracts.
  • Assist with month-end close as necessary (research journal entries, etc)
    • Perform some clerical duties as required.
    • Assist in preparation of departmental policy and procedure manuals.

    REQUIREMENTS
    • A Bachelor’s degree in Accounting or equivalent degree/work experience.
    • At least three years of experience in a similar role.

  • Experience managing billing and contracts for an A/E/C.
    • Intermediate to advance level Excel, as well as proficiency using a variety of computer applications (Word, Email, Internet, etc.)

    QUALIFICATIONS
    • Attention to detail, accuracy, and efficiency.
    • Excellent written and verbal communication skills.

  • Ability to problem solve, in and out of the software.
    • Positive attitude and friendly, professional demeanor.
    • Ability to prioritize, coordinate and handle multiple projects to meet deadlines and follow through resolution.

Please email your resume, along with salary requirements to: ae.employment.sandiego@gmail.com

 

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