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Accounts Payable Specialist – Los Angeles

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Position Title:             Accounts Payable Specialist

Reports to:                  Controller

Responsibilities:        Responsible for trade and consultant payables, managing accounting records, and various accounting tasks.

Location:                     Los Angeles

 

General Payables

  • Receive and code trade/vendor invoices
  • Obtain required approvals of costs and coding, before input into Vision
  • Review employee expense reports in Vision to ensure requisite backup documentation is attached and accurate expense accounts are used
  • Assist Controller with weekly check runs and ACH disbursements
  • Maintain payable files in good order, making sure all invoices are electronically attached and properly filed
  • Reconcile vendor payable accounts monthly
  • 1099 maintenance and processing. Ensure complete W-9 information is obtained prior to paying any invoices.

Consultant Payables

  • Assist project accounting with coding and obtaining approvals of consultant invoices
  • Ensure invoices are coded to proper project numbers and general ledger code
  • Maintain payment status reports, to assist Controller with cash flow projections

Budget and Fixed Asset Management

  • Maintain schedule of leases and contracts in budgeting system
  • Assist with explaining monthly variances and providing historical analysis of expenses
  • Update and maintain schedule in Fixed Asset system

Other Accounting Tasks

  • Provide support for other related accounting functions ( i.e., cash application, payroll, corporate expense reports)
  • Month-end and year-end reporting research

Qualifications

  • Minimum of 3 years of Accounts Payable experience in an A/E environment
  • Experience with Deltek Vision preferred
  • Strong communication skills required
  • Proficient in MS Excel and Word

Education

  • Bachelors in Business Administration or related field preferred

Please send resume, cover letter, and salary requirements to: mfiore@steingberghart.com

 

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