SDA advances management and administrative professionals in the A/E/C industry.

Senior Project Accountant


Senior Project Accountant




Steinberg Hart is seeking a Senior Project Accountant with a minimum of 8 years (preferred) accounting experience in the A/E/C industry. The Senior Project Accountant is an integral part of the Accounting team, partnering with the Project Manager (PM), Principal-in-Charge (PIC) and Accounting Management to perform timely and informed project billing and revenue recognition, in accordance with the firm’s accounting standards and billing protocols. The role also works in collaboration with Marketing and Contracts Management to budget/track costs and ensure contract administration compliance. This position will be located in either the San Francisco or San Jose office.


Project Set-up
Obtain Project Set-up form from PMs and/or PICs
Set up and maintain project records in the firm’s accounting system
Set up consultant budgets in Deltek Vision
Review contracts to validate fees and work breakdown structure (WBS)
Planning Support and Reporting
Project Planning: Provide on-going training on the set-up and utilization of the project planning tools
Work with PMs to ensure project plans are set-up in Deltek and maintained monthly
Work with PMs to ensure the backlog is updated monthly

Project Accounting
Project revenue generation
Monitor and analyze project fees to ensure proper revenue recognition
Review and approve consultant payables, prior to entry in Vision
Consultant payment calculation
Communicate with consultants and PMs to provide payment status and to resolve any billing issues
In collaboration with PM, work with Contracts Administrator to resolve consultant contract issues
Ensure that consultant invoices and payments are in accordance with consultant contract
Follow up on pending Prime contracts and Additional Services Authorizations, to ensure prompt execution
Work in collaboration with PM to maintain organized project contracts files folder

Distribute draft invoices to PM for review
Generate final invoices in client’s required format, with required internal signatures

Update collections projections with anticipated timeframe of collections
Interface with clients’ accounting team to stay abreast of payment status of aged A/R
Work in collaboration with PM to resolve any client invoice disputes
Maintain AR Hotlist report to track and explain any delinquent AR balances
Attend monthly project review meetings with PMs to discuss any outstanding collections issues

Audit Support
Accounts Receivable reporting and maintain notes on status. Perform Accounts Receivable reconciliation monthly
Ensures project revenue is accurate
Ensure consultant WIP is accurate and work with PMs to make any corrections or adjustments
Engage in WIP review with Accounting team, at the close of each month

Minimum of eight (8) years of project accounting experience
Bachelor’s degree in business-related field
Knowledge of Deltek Vision or equivalent project accounting ERP system
Strong knowledge of financial concepts, practices and procedures in the A/E industry
Excellent business communication, organization and analytical skills
Intermediate-to-advanced proficiency in MS Excel (including VLookups and pivot tables)
Comprehensive understanding of standard commercial terms (i.e., hourly NTE, cost plus, lump sum, etc.)
Works well with others under deadlines and responds to changes in priorities

We offer a competitive salary and benefits package that includes medical, dental, vision, life, short- and long-term disability, paid vacation, sick and holiday, as well as 401K matching and annual performance bonus opportunities.

Steinberg Hart is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against on the basis of disability, genetics, or arrest/conviction records.

Send your resume and cover letter to
Reference in email subject line: Senior Project Accountant


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